JAN 2023 SANTA CLARA
EXHIBITOR KIT
Everything you need to know
before you show.
THIS PAGE IS ALWAYS BEING UPDATED WITH THE MOST RECENT INFORMATION. PLEASE CHECK BACK PERIODICALLY AND IN THE WEEKS LEADING UP TO THE SHOW.
Last updated: December 21, 2022
2023 SHOW INFORMATION
Show Hours & Exhibitor Access:
MOVE IN
Saturday, January 7
Sunday, January 8
Exhibitor Access
Saturday, January 7
1:30 p.m. - 4:00 p.m.
Sunday, January 8
8:30 a.m. - 10:30 a.m.
SHOW DAY
Sunday, January 8
Exhibitor Access
8:30 a.m. access for setup
VIB Lounge Hours
10:00 a.m. - 11:00 a.m.
IWF Event Hours
11:00 a.m. - 3:00 p.m.
MOVE OUT
Sunday, January 8
Dismantle
3:00 p.m. - 5:00 p.m.
no early tear downs.
This event is being held in the Pavilion Building at California's Great America.
The Pavilion Building, while located on park premises, has its own entrance from the parking lot. As you face the main park entrance from the parking area, to your left you will see a separate entrance with turnstyles, which is our private entrance to the Pavilion Building.
We are fortunate to have our own cul-de-sac and private area.
California's Great America
4701 Great Ameria Parkway; Santa Clara, CA 95054
LOAD-IN & LOAD-OUT
HOW TO SET-UP YOUR EXHIBITOR LISTING
BRIDE BAG
SOCIAL MEDIA TOOLS
BRIDAL
BUCKS
EXHIBITOR
MEALS
FOOD SAMPLING
BECOME A SPONSOR
ELECTRICITY
DECORATOR ORDER FORM
GET A NEW WEBSITE
MARKETING SERVICES
SHOW INSURANCE
SHOW HOTEL
PARKING
CONTACT US
SCAM
MOVE-IN & MOVE-OUT
HOW TO SET-UP YOUR EXHIBITOR LISTING
FACILITY ORDER FORM
DECORATOR ORDER FORM
FOOD SAMPLING
EXHIBITOR BADGES
SHOW INSURANCE
SHOW HOTEL
PARKING
BRIDE BAG
CONTACT US
SCAM
RULES & REGULATIONS
Exhibit Rules
1. Exhibits should not exceed 8 feet in height. If your display exceeds 8 feet, the exposed display may not have any branding on your neighbors side and must be finished (ie, not unpainted walls etc).
2. Do not cover up Fire Extinguishers.
3. Sound pressure levels must be below 85 decibels, as measured at any edge of your booth. All speakers must be at the back
of your booth, facing forward. No sub-woofers and no microphones.
4. No cooking demonstrations.
5. Balloons must be air-filled only (no helium).
6. Exhibitors must remain within the paid footprint of their booth while advertising their products/services. Anyone caught "selling" outside their designated booth space will not be eligible to receive the attendee list.
7. Any cosmetic companies performing procedures need to submit proof of medical licensing and a copy of the waiver they will be proving to customers onsite for Show Management approval before move in.
11. No flame candles / live flames or incense are permitted within your booth space/display.
12. Moving in of any display materials during show hours is NOT PERMITED. All displays must be completed by 8:30am before show open each day.
FIRE MARSHAL INSPECTION
Please be in your finished booth for the Fire Marshal inspection by 8:00 AM on Saturday morning. Be sure that you have the fire retardant certificate available for any outside fabric, not provided by the decorator, and that all outside carpeting or flooring is taped down and secured.
**The show will not open unless you are in compliance with the fire marshal regulations.
CLEAN UP
Leave no trace. Please remove trash from your booth at the end of the show, and put it into the dumpster. If a mess is left at your booth, you will be charged a $100 clean-up fee. Leave your booth space as you found it when you moved in.
EXHIBIT LIKE A PRO
CLICK HERE to learn our tips on how to make the most out of your show experience and build your business so you can keep business coming in show after show.
SHOW DECORATOR
We partner with iCelebrate Events as our show decorator. They offer a variety of options such as carpet, furniture, booth rentals.
Exhibitor Services
(408)896-5867
iCelebrateEvents@gmail.com
ELECTRICAL
Did you forget to order electricity? Please contact us!
Becca Garcia, Exhibitor Relations
Phone 209.966.3890 / Email: Becca@InternationalWeddingFestival.com
INTERNET
Internet is tricky. Please plan to use your cell phone as a hotspot, or bring a hot spot device.
LOADING DOCK ACCESS
You must enter through the East Garage either off of E Jefferson St (East bound) or Washington Street (West bound), both are one way streets. Once in the East Parking garage, you will be directed by Signage to drive through the ground floor (Westward) towards the convention center loading docks across the street from South 5th St. and into an available unloading space or slip (for large rentals/trailers/box trucks) appointed to you by the PHX Police Officers/Security on the street.
*It is highly recommended that you cart your booth materials from your car if you do not need a dock. You can park in the East Garage and unload from there, walking over your materials.
Please remove your items quickly and place in your booth, grab an exhibitor badge, and then move your vehicle into the East Parking Garage or the South of Jefferson Parking Garage on 3rd Street. Please note large vehicles cannot be accommodated here.
SAMPLING
PERMITTED SAMPLES: You may pass out food or beverage samples ONLY if it is part of your business. For example, caterers or cake companies who are sampling their own products.
FOOD SAMPLES:
Must be less than 4 ounces to be considered a food sample
BEVERAGE SAMPLES:
Must be less than 2.5 ounces to be considered a beverage sample
EXHIBITOR BADGES
Upon arrival, please check in at Registration to receive your Exhibitor Badge.
Our address is:
Arizona Wedding Show Marketplace Events LLC
2000 Auburn Drive, Suite 200 Beachwood, OH 44122
Don't have an existing insurance provider? We partner with Buttine Exhibition & Event Insurance. To get a quote, apply online at https://www.buttine.com/eventExhibitor.html or
For questions please contact:
Buttine Underwriters Purchasing Group, LLCKendra Reilly Monahan
at 212-867-3642 or kmonahan@risk-strategies.com
Deadline to apply for these insurance programs is December 14, 2022
PARKING
Parking is available in the East Garage for $12/day
(Height Restriction 7'10" - 48 ADA Spaces)
Please click above to see information about companies contacting our exhibitors regarding scams.
ADDITIONAL MARKETING
We want you to get the most out of your exhibit experience and here are some tools that can help you.
Get social with us! Here is a social media image you can use on such platforms as Instagram.
Just be sure to tag us @AZWeddingShow and the show hashtag #AZWeddingShow23 #AZWS23
Need Help? Here is a link for Tips and How-To's: Social Media Guidelines for Vendors
INSTAGRAM / SOCIAL MEDIA IMAGE
Sample posts include:
#1 – Santa Clara Wedding Festival returns to The Pavilion @ Great America Jan 8th, Visit our booth! Meet wedding professionals, see the latest trends & get ready to say “I do” in style! Register today at: <link>
#2 – Say “I do” to a day at the Santa Clara Wedding Festival. Shop the best wedding vendors in #BayArea, including us! We’ll be at the Pavilion @ Great America, Sunday, January 8th. Register today at: <link>.
ADDITIONAL MARKETING
We want you to get the most out of your exhibit experience and here are some tools that can help you.
Get social with us! Here is a social media image you can use on such platforms as Instagram. Just be sure to tag us @AZWeddingShow and the show hashtag #AZWeddingShow23 #AZWS23
Need Help? Here is a link for Tips and How-Tos Social Media Guidelines for Vendors
MUSICIAN | DJ
DJ Awesome
MUSICIAN | DJ
Awesome Lori
MUSICIAN | DJ
DJ Awesome
INSTAGRAM/SOCIAL MEDIA IMAGE
Sample posts include:
#1 – The Arizona Wedding Show returns to the Phoenix Convention Center Jan 7-8 & we’ll be there in Booth ##. Shop our hottest products & get ready to say “I do” in style! Register today at: <link>
#2 – Say “I do” to a day at the @AZWeddingShow. Shop the best wedding vendors in #Arizona, including us! We’ll be at the Phoenix Convention Center in Booth ##. Register today at: <link>.
SOCIAL MEDIA
#LETSGETSOCIAL
Share your show pics or your planning process with us.
Hashtags:
#IWF2023
#InternationalWeddingFestival
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.
SWAG BAGS
Put YOUR literature* into EVERY couples' hands the moment they walk in the door! Provide us with your literature and we will stuff it into a bag that each bride or groom will receive at the entrance to the show.
$150 for Grab Bag
300 pieces required
Booking Deadline:
Friday, December 30, 2022
* Limit one 8.5” x 11” (or smaller) unfolded piece of literature per paid exhibitor. NO catalogues. Literature may not contain any non-exhibitor information. All literature must follow all delivery instructions and deadlines in order to be included.
Mail to:
International Wedding Festival
Attn: Becca Garcia
3353 Highway 49 South
Mariposa, CA 95338
We are excited to have...
as a proud partner of International Wedding Festival. They will be onsite during the event providing helpful information for wedding pros and couples. If you would like a tent card from them to show you are inclusive of all couples, please reach out directly to Kimberly Vaughan at Kimberly@LGBTWeddings.com
SOCIAL MEDIA
#LETSGETSOCIAL
Share your show pics or your planning process with us.
Hashtags: #AZWeddings #AZWeddingShow
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.
Click Here to go to our Facebook Event for 2023.
Click Here for the Social Media Marketing Kit
PRINTING AND PAPER SERVICES
PaperCrazy provides high-quality print products, competitive pricing, graphic design and friendly customer service!
Special Pricing CLICK HERE
Offers Expire: December 13, 2022
AUTOMATED MARKETING SERVICES
Unsure what to do with your leads after the show? Let us help you! We have text messaging, email and other services that will put you front in center with all of our couples!
Learn more about the benefits of creating your enhanced listing.
HOTEL INFORMATION
We have negotiated discounted rates at the following hotel during the show:
Courtyard by Marriott Phoenix Downtown
132 S Central Ave
Phoenix, AZ 85004
602.603.2001
Connected to the Overland Park Convention Center
ENHANCE
YOUR COMPANY’S ONLINE EXHIBITOR LISTING
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online exhibitor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com. Need help with your listing? Read the FAQs.
Proud Sponsor
We have negotiated discounted rates at the following hotel during the show
American Furniture Warehouse
Nick's Menswear
PushPlay Entertainment
THANK YOU TO OUR 2023 SPONSORS AND PARTNERS:
INFORMATION FOR EXHIBITORS
Exhibitor Kit
Email Opt-in
Testimonial
Testimonials
Awesome Client
Awesome Client
Awesome Client
Awesome Client
Awesome Client
Awesome Client